Writing is hard enough without trying to fit form to format.
Or is it that the format is simply wrong for the form?
I recall the endless outlines written for school. The sterility of it all. Nowhere in the body of your outline are you expected or allowed to be creative. Give facts, follow-up, quote, etc. and do it in proscribed ways or get hammered for not writing properly.
Reality check – reading the drivel that I and others have written over the years is time wasted. That time would have better been served daydreaming, fantasizing, calculating mining futures or determining what types of angels and how big a pin to use before counting them. Or doodling, of course,
To the point – do story-boarding instead! Your story boards do not need to have pictures if you are writing a story (me) or doing some otherwise dry report, although pictures need to be included in dry reports, book reports of all kinds, and anything else any time (have fun, eh?) Even here! SEO experts say pictures add hits on every type of social media.
The nice part about story-boarding is you can go old school and cut things out and paste them onto a big sheet, like butcher paper or a continuous roll of drafting paper. Move them about first, have some fun taking parts of your ideas, your stories, your reports, and mixing the shit out of them to see how convoluted you can be. Not good advise for the workplace, although it may get some nodders to pay attention.
If you organize by the major components of your work, it’s easy to play with the pieces on the dining table. I like the colors, but do what you want. Create your own work pieces or go online and struggle with someone else’s design. Your choice.